16 December 2018
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Office Assistant resume 1

Maxine Curry
Dayjob Limited
The Big Peg
120 Vyse Street
Birmingham B18 6NF
England
T: 0044 121 638 0026
E: info@dayjob.com


PERSONAL SUMMARY

Maxine is an expert at performing all of those small and big thing that keep an office running. She is a smooth operator who has the ability to process large volumes of work in stressful environments. As a true professional she will handle every piece of paper that comes into her office only once, and ensure that it is acted upon, and filed immediately. With her present employer she is responsible for providing administrative support to senior managers by applying basic office management principles to everything that she does. Right now she is looking for a suitable position with a company that has an employee-focused work environment and a competitive compensation package.


CAREER HISTORY

Office Assistant - Start Date - Present
Employers name - Location
Responsible for performing a full range of office support assignments.

Duties;

  • Setting up video-conferencing equipment so that managers can have meetings.
  • Switching the office’s air conditioning/heaters on and off.  
  • Checking the answering machine for any messages, listening to them and then auctioning them.
  • Answering telephone calls.
  • Maintaining contacts and calendars via Outlook.
  • Filling printers with papers and topping up the cartridges when they are empty.
  • Opening and shutting the office windows and blinds.
  • Keeping logs and records of telephone calls and visitors to the office.
  • Storing and extracting information from computer systems.
  • Greeting and welcoming visitors who come to the office.
  • Running errands to the local shops.
  • Maintaining the office calendars.
  • Covering the reception area of the office in the absence of the main receptionist.
  • In charge of the office’s petty cash float.
  • Sorting, batching and filing documents.
  • Making tea or refreshments for senior managers.
  • Informing senior office staff of any visitors who have come to see them.
  • Making photocopies of documents and then distributing them.
  • Drafting memos and letters.
  • Organising repairs to office equipment.
  • Maintaining office inventory levels.
  • Taking minutes and meetings.
  • Binding reports.
  • Making sure the office is neat and organised.
  • Scheduling appointments for senior managers.
  • Booking taxis, meals and hotel rooms for company executives.
  • Reporting every week to the office manager.


JOB TITLE - Start Date - End Date
Employers name - Location

JOB TITLE - Start Date - End Date
Employers name - Location


ACHIEVEMENTS

  • Answering every phone call within 10 seconds.
  • Introduced a new easy to understand colour coded filing system that has made it much easier to find and retrieve files.
  • Implemented streamlined administrative procedures and processes.
  • Cut down office stationary bill by 200% over a 6 month period.
  • Fully trained up 2 new junior members of the administrative team.
  • Improved office efficiency by 70% over a 6 month period.


KEY SKILLS AND COMPETENCIES

Professional

  • Taking on assignments at short notice.
  • Keeping classified information confidential.
  • Extensive knowledge of Microsoft Office packages such as Excel, Word and PowerPoint.
  • Can produce high quality documents and presentations under tight deadlines.
  • Receiving office supplies and then storing them.

Personal

  • Eagerness to learn and grow in position.
  • Being a positive influence on other people.
  • A practical thinker.
  • Can work effectively in a busy and noisy office.
  • Possess cultural awareness and sensitivity.
  • Sound work ethics.


AREAS OF EXPERTISE

Office logistics
Administrative tasks
Processing documents


ACADEMIC QUALIFICATIONS

University name  -  Degree details           Study Dates
College name      -  Qualifications                Study Dates
School name       -  Subjects / Grades          Study Dates


REFERENCES

Available on request.
 



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