Business Administrator cover letter example, 2026, guide, how to write

When writing a Business Administrator cover letter show you can make sure the administrative side of business runs efficiently, stays organized, and doesn’t fall apart.

Portray yourself as a candidate who has the ability to help senior managers and executives with their daily organizational tasks. This will create an image of you as candidate who will support the smooth running of an organisation by handling its day-to-day operations.

Getting the Business Administrator job you want requires a well-written cover letter that clearly demonstrates your skill at not only organising files, records, and databases, but also managing emails, phone calls, and correspondence. The most compelling cover letters are clear and detailed enough to keeping readers engaged and helping them envision what it would be like for you to work at at their company.

Follow the advice on this page and use the prewritten examples as guides to write a cover letter that puts you head and shoulders of the competition.

By: Iejaz Uddin – Updated: 27 January 2026

Business Administrator cover letter example

Contact name
Position
Company name
Address

28th January 2026

Dear …………,

I would like to propose my candidacy for your position of Business Administrator which I saw advertised yesterday on the Dayjob.com website.

I can be the heartbeat of your business, managing multiple responsibilities whilst ensuring everything in the office runs smoothly and efficiently. I am a Business Administrator who will provide first class professional clerical and administrative support to colleagues, individuals and teams alike.

Your job advert specifically states that candidates should be able to identify areas for improvement, develop action plans, and then implement them. I can do this and also follow processes and handle sensitive and personal information in line with appropriate policies and guidelines. In short with the professional attitude I have towards everything I do, I am exactly the sort of person that you are looking for.

With me you will get a proven operator who can handle the essential but often overlooked admin work that keeps an office running. That’s not all, with my proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with financial CRM systems, you can rely on me to maintain organised files and records of business activity.

In my current role I perform a wide range of business support tasks in accordance with timescales and all relevant policies. At work I help management with planning and decision-making. With my compatriots I have a reputation for making sure office equipment is in working order, and fixing it if it isn’t. My experiences to date have left me with an in-depth knowledge of tasks like scheduling, financial support, invoicing, setting office budgets, record-keeping and data analysis.

On a personal level I am a superb communicator who can build and maintain positive relationships within my own team and across an organisation. Furthermore, I have the confidence and ability to put forward ideas for change.

At this precise stage of my career I would like to join a company that has a workplace culture where all it’s people feel valued, included and able to be their best at work.

A complete list of my skills can be found in the attached CV that came with this letter. I really look forward to having a one-to-one interview with you, where you will have an opportunity to explore my knowledge in depth and ask me tough questions.

Yours sincerely,

Name
Address
Tel: 0044 123 456 7890
Email: info@dayjob.com

How to write a Business Administrator cover letter

A Business Administrator cover letter must be more than a list of your past work duties. Instead it has to show your ability to work within a wider team to provide both clerical and administrative support to a specific area of a business.

Recruiters want to see that you have experience of improving processes so work is faster, cheaper, and smoother. So focus your CV on showing your ability to quickly handle routine clerical activities such as typing reports, answering phones and updating records. On a personal level mention that you are a problem solver who can spot issues and fix them before they blow up.

Below are a list of must have skills to include in your cover letter:

Administration

Typing up correspondence including letters, faxes, minutes and memos.
Rapidly responding to and resolving any administrative problems.
Ability to understand administrative policies, procedures and processes and how to apply these.
Your knowledge of basic finance & budgeting such as invoices, expenses and forecasting.

Document Management

Ensuring that documents can be easily found, used, and secured by organising their storage, tracking, and maintenance.
Creating folders and naming documents clearly so that they can be found quickly.
Proficiency with IT and relevant document management software.
Updating, sharing, and retrieving documents when needed.

Diary Management

Using electronic and paper systems to schedule meetings, appointments, and deadlines.
Updating calendars on a regular basis and rescheduling when needed.
Sending reminders to colleagues and stakeholders informing them of upcoming deadlines.

Organising