An Administrator is in charge of providing clerical and administrative support to colleagues, individuals and teams.

Someone wishing to apply for such a role, has to write a resume that is specifically aimed at carrying out the duties of the job. In it they have to show their ability to oversees a busy offices operations in a variety of industries.

To help you in this endeavour, we have written a perfect Administrator resume example that you can use as a guide and provided you with advice on how toto highlight your skills and experience in managing office operations, coordinating teams, and streamlining workflows.

By: Iejaz Uddin – Updated 1 December 2024

 

Page overview

  • Administrator resume example
  • How to write a Administrator resume
  • Resume structure
  • Contact details
  • Personal summary
  • Administrator work experience
  • Skills
  • Education section

 

Administrator resume example

 

Karen Brown
Address
T: 0123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

A pleasant, professional and proficient administrator who has a long track record of ensuring things run smoothly behind the scenes of a busy office. Karen is an effective team member who has the ability to meet deadlines and ensure that the highest standards of Office organisation are maintained at all times. She has a methodical and thorough approach to work, and will go out of her way to maintain an enjoyable and clean working environment. She has experience of working with the general public, both face-to-face and over the telephone and is someone who will always go that extra mile to get things done. Right now she is looking to work for a company that offers excellent opportunities for personal and professional development.

 

CAREER HISTORY

ADMINISTRATOR – 2020 – present
Employers name – Coventry
Responsible for handling the day-to-day administrative tasks of the office and making sure that everything runs smoothly.

Duties;

  • Carrying out large volumes of filing while retaining a good level of accuracy and efficiency.
  • Maintaining an effective administration system.
  • Rapidly responding to and resolving any administrative problems.
  • Managing related legislative, regulatory and compliance issues.
  • Running the company reception area.
  • Coordinating office procedures.
  • Making sure that information is quick and easy to locate.
  • Ordering and maintaining office stationery and equipment.
  • Typing up correspondence including letters, faxes, minutes and memos.
  • Offering a warm and friendly welcome to any visitors.
  • Sorting and distributing incoming post.
  • Processing staff payrolls, keeping account of finances and updating staff files.
  • Receiving and redirecting telephone calls.
  • Raising and progressing purchase orders.
  • Booking travel and accommodation for senior managers
  • Updating office manuals and brochures.
  • Managing electronic and printed files.

TRAINEE ADMINISTRATOR – May 2018 – January 2019
Employers name – Birmingham

 

KEY SKILLS AND COMPETENCIES

Administrator Skills

  • Well organised, and be able to prioritise work in an efficient manner.
  • Providing high quality Customer Service.
  • Good level of numeracy.
  • Good at juggling tasks and prioritising.
  • Impeccable telephone manners.
  • Resolving and managing queries to closure.

Personal

  • Calm and composed under pressure and able to work to tight deadlines.
  • Ability to work within a busy and demanding team environment.
  • Able to work with minimum amount of supervision and on own initiative.

 

AREAS OF EXPERTISE

Office Administration
Secretarial Duties

 

ACADEMIC QUALIFICATIONS

Central Birmingham University – MBA Degree 2003 – 2007
Aston College – HND 2001 – 2003
Coventry School; O levels Maths (A) English (B) Geography (B) Physics (A)

 

REFERENCES

Available on request.

 

How write an Administrator resume

Your resume is usually the first thing a recruiter sees about you, making it stand out can go a long way in improving your chances of getting noticed. To make a strong first impression, you have to present your skills and experience in a clear, professional and targeted manner. It’s crucial to delve into your specific talents and not be shy about expressing all those things you’re good at.

Always concentrate on those details that will appeal to the recruiter. These can be found in the job description and are what you should base your resume on.

 

Target your resume

Before you start writing read the job description of the vacancy you are applying for, so you can find out as much as possible about the role. Customising your resume also helps to show the recruiter your commitment towards their vacancy and impress them that you’ve taken the time write something specifically for their vacancy.

 

Beware of Applicant Tracking Systems

Many recruiters rely on applicant tracking systems (ATS) to screen applications and pinpoint suitable candidates. To get past these you have to include role specific keywords that the ATS can read and flag.

 

Guide overview:

  • Resume Structure
  • Contact details
  • Personal summary
  • Administrator work experience
  • Skills section
  • Education

 

Resume Structure

A well-structured resume not only presents your information clearly but also leaves a strong visual impression, which is essential to impressing a hiring managers. Only after you’ve chosen the right resume format, can you start to fill it with your details.

Use a simple and organised format with separate sections for your contact details, personal profile, work history, skills and education. Increate and improve your resumes readability through clear headings, sections, and individual bullet points.

 

Importance of a good layout

A good layout can help recruiters to quickly identify your key capabilities and match them with their requirements.

 

 

Contact details

Although an obvious section, many candidates overlook adding their most up-to-date contact information at the top of their resumes, leading to them being uncontactable and missed opportunities.

Accuracy is important in this field, a simple typo or missed digit can mean you won’t be contactable and lead to a passed opportunity.

Give the following details:

  • Full name – Both your first name and last name
  • Home address – Just the city, county or country where you’re based
  • Phone number – provide the best number to contact you
  • Email – use a professional, work-appropriate email address

 

Administrator resume Personal Summary

This is an excellent way to speak directly to a hiring manager and tell them what your most noteworthy skills and competencies are. It’s a brief section of just three to four sentences, where you showcase your most relevant experience, achievements and skills. The main aim of the summary is to get the reader interested in and wanting to know more about you. 

 

Administrator work experience

One of the most important parts of your resume is the work experience section. That’s because it’s here that you show potential employers what you can really do.

Just like other sections of your resume, place more emphasis on those experiences, duties and responsibilities that are most relevant to the position you want. Also create a separate entry for each job you’ve had in your career.

Recent and relevant, these are the two words that should sum up your work experience. Always focus on your current or latest jobs more that ones you did say 10 years ago. Also, stick to those that are relevant to the role.

  • Work duties: Describe only three to four key responsibilities for each position you’ve held. For older and non relevant roles, you can just write a short sentence outlining your responsibilities.

 

Present your employers in the following format:

  • Job title
  • Company name
  • Company location
  • Employment start and end Dates
  • Work duties

 

Skills section

In a CV your skill sets play an equally valid role as your experience, education and personality. That’s because in the eyes of a recruiter your hard skills demonstrate your ability to carry out your duties, whilst your soft skills show your ability to work as part of a team.

Whether you’ve acquired your skills through education, work experience, community service, volunteering or extracurricular activities, include all of those relevant to the position you are applying for.

Listing you diverse and unique skill set is a good way of differentiating yourself from other candidates.

They usually go below the work experience section, but can also be placed higher up under the personal summary section if they are important to the role.

 

Education section

Your academic accomplishments are a key but often underrated part of your resume. But it shouldn’t be because possessing the right qualifications can further establish your credentials, especially for technical roles.

When listing your education on a resume, don’t forget to give basic information such as the school’s, college or universities name, location and dates attended.

Even if you don’t require any formal qualifications for a roles, employers will expect you to have a good level of English and Maths. Meaning its always a good idea to list your GCSEs or college courses. Explain what did you learnt that is relevant to the job.

 

More Administrator resume examples

Administrator resume 1
Administrator resume 2
Administrator resume 3

 

Administrator cover letter examples
Administrator cover letter
Administrator cover letter 1
Administrator cover letter 2
Administrator cover letter 3

 

Administrator CV and resume examples
Office Administrator resume templates
Academic Administrator CV template example
Trainee Administrator CV sample
Legal cashier / Administrator jobs

 

Related courses
Database Administrator training

 

More resumes
Resume templates