Administrative Manager CV template, guide, 2026, tips, best

A Administrative Manager CV must show your experience of overseeing daily office operations, clerical tasks, people management, overseeing budgets and streamlining workflows.

As a Administrative Manager leads a team, you must also highlight your ability to supervise the day-to-day administration of a department and its clerical staff. Rather than being a one man band, portray yourself as someone who can develop, implement and improve administrative systems and workflows.

Optimising your CV so that it matches the job description is key to job hunting success. In practical terms this means including keywords, skills and phrases that a Hiring Manager looks for and an Applicant Tracking System scans for. You’ve got to write a CV that is straight to the point, but at the same time engaging in a way that introduces you as a candidate. This means making sure your final document aligns with the recruiters’ expectations and is easy to read and find information in.

By: Iejaz Uddin – Updated: 26 January 2026

Administrative Manager CV template

Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

Maxine can create and maintain an organized, efficient, and productive administrative environment. She has knowledge of the key duties, responsibilities, and skills needed to be an administrative manager.

You can rely on her to provide high‑quality administrative support to both junior and senior colleagues. Has a track record of supervising general office activities, such as greeting visitors, filing, photocopying, faxing, processing mail, screening incoming calls, and distributing messages to appropriate team members.

In her current role she sets policies and procedures to ensure that staff members are well trained and confident in their abilities. Through her career she has learnt how to carry out periodical reviews of administrative systems and processes currently in place to see if they can be improved.

On a personal level she is a sociable individual who has the ability to work with people from all cultural backgrounds

Right now, she would like to join a company where there will be room for future career advancements

CAREER HISTORY

ADMINISTRATIVE MANAGER – Start Date – Present
Employers name – Location
Responsible for day-to-day running of the office, ensuring everything operates smoothly and professionally.

Duties;

Organising the administration of documentation for auditing and certification purposes.
Hiring, training, evaluating, and managing administrative as well as clerical personnel.
Establishing work priorities for individual members of the admin team.
Being the first port of call for all administrative related queries.
Acting as the on-site IT operations liaison in partnership with global IT and Security teams.
Ensuring that all logs, forms and work related administration are completed in an appropriate manner.
Escalating any potential operational or Health & Safety issues to your line manager.
Ordering stock, ad-hoc requests, printed matter, reprographic supplies, etc.
Cooperating with auditors on all issues involving health and safety.
Testing out the office fire alarm on a regular basis.
Maintenance of staff personnel records and absence management systems.
Overseeing building access, safety protocols, deliveries, equipment setup, meeting rooms, and office space utilisation.
Evaluating administrative staff on an annual, quarterly or biannual basis.
Recording all office expenditure in paper and electronic form.
Planning, scheduling, and running office events, as well as meetings, conferences, interviews, orientations, and staff training sessions.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

Ability to work under pressure, maintaining accuracy and delivering against timescales.
Demonstrated experience negotiating and managing operating budgets.
Good knowledge of Microsoft packages including Word and Excel.
Can plan for and keep track of multiple projects and deadlines.

Personal

Confident nature with positive can-do attitude.
Have the flexibility and openness to change needed to meet unexpected challenges.

AREAS OF EXPERTISE

Record-keeping
Administrative operations
Cost control
Office management
Organising meetings

ACADEMIC QUALIFICATIONS

University name – Degree details              Study Dates
College name      – Qualifications                Study Dates
School name       – Subjects / Grades         Study Dates

REFERENCES

Available on request.

How to write a Administrative Manager CV

Your CV is a tool which is used to sell yourself to prospective employers. As a Administrative Manager this means having to show you can coordinate and run a company’s administration system and general workflows.

Any CV you submit has to demonstrate your ability to organize space, optimize time, establish designated work zones, maintain a clutter-free environment, and ensure an office layout promotes clerical productivity.

For success, you’ve got to tailor it to the role by using keywords from the job description to ensure your CV passes through Applicant Tracking Systems (ATS) and aligns with the requirements of the position. You have to stress your ability to competently utilise administrative software to manage administrative functions and streamline processes.

This page will help you do all of this and more. You will learn how to write a CV that demonstrates your ability to continually meet and exceed the operational and administrative expectations of recruiters.

Below is a list of skills that you include in your CV:

Improving administrative processes

Evaluating an administrative department regularly to identify areas that need improvement.
Bringing sound administrative, IT and organisational skills to all aspects of your work.
Sourcing, negotiating, and managing vendor contracts for all administrative related cleaning, maintenance, IT, supplies, and office services.

Office procedures

Have knowledge of the latest office management systems and procedures.
Clearly defining administrative, vendor, and maintenance roles.
Using file management to maintain organized physical and digital records.
Streamlining processes for handling mail, documents, and information.

Staff recruitment

Hiring and training new administrative employees.
Coming up with flexible solutions for short-term cover or long-term hires.

When writing your CV show you can:

Handle large amounts of paperwork and data.
Work within a busy office environment.
Manage office supplies, maintenance, and vendor relations.
Perform an inventory of administrative processes to identify areas that need improving.
Have a methodical and thorough approach to your work duties.
Order new office supplies when required.

Show you have:

Excellent communication and interpersonal skills, including good spoken and written English.
Strong leadership, organization, communication, problem-solving, and multitasking.
Good time management and organisational skills.

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