When it comes to your CV looks really do matter.

You need to put together a CV that is attractive, informative and attention grabbing. It must be loud and clear in showing off your most relevant skills, qualifications and competencies.

Recruiters do not read CVs – they scan them
This is something that many people do not seem to realise. Initially a Hiring Manager who is going through a pile of applications will only briefly glance at them. If one attracts their attention, and they like what they see they put it to one side, to read later. It’s therefore vital that you put together a CV or resume that sets you apart from everyone else.

Administration is the oil that keeps a workplace running
An administration department underpins the way in which a modern office works and is the backbone of an organization. It is the cog that keeps all the other wheels turning, providing the procedures, processes and structure by which other functions operate. Without an effective administration, an organization would not run professionally and smoothly. Indeed, good office administration is one of the key elements associated with a high level of workplace productivity and efficiency.

Administrative staff assist managers to deal with those admin tasks that they don’t like or don’t have the time to do, allowing them to focus on doing what they do best. They stop senior managers from being overwhelmed by clerical tasks by doing the necessary but time-consuming ones for them.

 

APPLICANT TRACKING SYSTEMS AND HOW TO BEAT THEM
Use the infographic below as a guide on how to get past these automated guard dogs.

 

 

 

CV & RESUME EXAMPLES FOR VARIOUS ADMINISTRATIVE JOB ROLES

Administrator resume
Administrative Assistant resume
Administrative Clerk resume
Clerical Officer CV
Company Secretary CV
Corporate Receptionist resume
Data Entry CV
Dental Office Manager resume
Document Controller CV
Entry Level Administrative Assistant resume
Graduate Secretary CV
Housing Officer CV
HR Advisor CV
HR Assistant CV
HR Executive resume
HR Manager CV
Human Resources resume
Human Resources Assistant resume
Human Resources Manager resume
Human Resources Officer CV
Legal Secretary CV
Medical Office Manager resume 1
Medical Receptionist CV
Medical Secretary CV
Office Administrator resume
Office Assistant resume
Office Coordinator resume
Office Junior CV
Office Manager CV
Paralegal CV
Paralegal resume
Personal Assistant CV
Receptionist CV
Receptionist resume
Secretary resume template
Student Entry Level Office Assistant resume

COVER LETTER EXAMPLES FOR VARIOUS ADMINISTRATIVE JOB ROLES

Administrative Assistant cover letter
Administrator cover letter
Business Office Manager cover letter 1
Corporate Receptionist cover letter 
Document Controller cover letter
Head of HR cover letter 
HR Assistant cover letter
HR Executive cover letter 1
HR Manager cover letter
Human Resources Assistant cover letter
Legal Secretary cover letter
Office Assistant cover letter
Office Coordinator cover letter 1
Office Junior cover letter
Office Manager cover letter
Paralegal cover letter 1
Secretary cover letter
Receptionist cover letter

 

FREE FULLY EDITABLE & DOWNLOADABLE MS WORD COVER LETTER TEMPLATES

Administration CV template download 1      A stylish single page design with a border around it.

Administration CV template download 2      Professionally laid out two page resume.

Administration CV template download 3      A unique one page resume design.

Administration CV template download 4      A one page modern looking resume format.

Administration CV template download 5      A two page resume design that has room for multiple employer listings.

Administration CV template download 6      A two page skills based resume layout [functional design].

Administration CV template download 7      One page skills focused resume.

 

The importance of a quality CV
Having a good CV is an essential tool for job hunters. The professionally written administration CV templates on this page will help you write perfect CVs suitable for a wide variety of administrative jobs. The examples are well laid out, easy to read and can be adapted individually for specific office based positions i.e. clerical, receptionist or secretarial. Focus on your:

  • Clerical and administrative experience.
  • Your knowledge of office procedures.
  • Word processing, typing & IT skills.
  • Ability to maintain filing systems, manage diaries and any document controlling skills.

Use the resume samples below as a guide to show off the qualities, qualifications and potential that employers look for in administrators. Improve your chances of getting an interview by discovering how to clearly demonstrate your ability to organize resources, handle documents and also devise, manage and maintain office systems. Learn how to target your CV by using attention grabbing action words and phrases that will further emphasis to a company your ability to provide excellent administrative support to any office or department.


Administration Crossword template

 

 

BUY THIS CV!

Get the fully editable MS Word version of this Crossword template for ONLY $4.99

You will receive (by email) the;

  • One page version.
  • Two page version.
  • Matching cover letter.

All you need to do is simply copy or type your personal details into the ready made text boxes, within minutes you will have an eye catching, interview winning and professional resume.

Once you have paid the templates will be automatically emailed to you.

These templates can be used for your own personal use i.e. applying for jobs. You may edit, rewrite and send them out to job vacancies as many times as you like. However they must not be resold or used for any other commercial purposes.

 

PROFESSIONALLY DESIGNED ADMINISTRATION CV EXAMPLES
Below are eye catching bespoke CV templates written for various administrative roles. Click on the images below to see the full PDF version.

Get the fully editable MS Word version of this and ALL the below templates for ONLY £5.

Administrative Assistant CV

administrative assistant CV template

Administrative Assistant Resume

Company Secretary CV

Data Entry CV

Document Controller CV

Housing Officer CV

HR Advisor CV

Human Resources CV

Legal Assistant CV

Library Assistant CV

Office Junior CV

Office Manager CV

Paralegal CV

Payroll CV

Personal Assistant CV

Receptionist  CV

WHAT TO PUT IN YOUR CV WHEN APPLYING FOR AN ADMIN ROLE
Demonstrate that you understand the general concepts of Administration, and that you can provide both clerical and administrative support to professionals, either as part of a team or individually. In addition to this and on a more practical level show that you are able to remain focused when doing boring repetitive tasks and furthermore can spend long hours sitting and using office equipment and computers.

Examples of what to put in your CV
Below are prewritten examples of administrative duties and office skills that you can put in your CV. When writing these try to show that you understanding the clerical functions and roles within an office set up and how they all interact with each other.

Work duty examples

  • Making sure that key records, files and documents are easy to locate.
  • Ensuring that administrative processes run smoothly behind the scenes of a busy office.
  • Producing complex written reports and business documents
  • Carrying out various routine administrative duties such as printing, photocopying and faxing.
  • Creating branded business Word documents and templates.
  • Sending quotes, invoices and statements to customers, partners and colleagues.
  • Organising to do lists of key duties that have to be performed.
  • Updating telephone and contact lists on a regular basis.
  • Making sure the company complies with all administrative related statutory and legal requirements.
  • Coordinating staff coverage for the office.
  • Creating and uploading content to social media accounts and platforms.
  • Circulating documents to work colleagues via the internal post and email.
  • Making sure that office equipment is maintained and in good working order.
  • Accurately recording office and administrative expenditure.
  • Ensuring that confidential and sensitive documents are not left lying around and instead are properly filed way.
  • Organising the office layout in a way that helps ensure administrative efficiency.
  • Managing and executing the filing, storage and security of documents.
  • Managing the repair and maintenance of computer and office equipment.
  • Issuing permits to visitors who come to the office.
  • Maintaining alphabetical, index, and cross-reference files.
  • Complying with all office related safety instructions and regulations.
  • Preparing meeting rooms with newspapers, flipcharts, refreshments and notepads.
  • Promptly report all safety hazards and unsafe working practices to the Office Manager.
  • Updating office safety and procedure manuals and brochures with any new regulations.
  • Answering the telephone and dealing with all over the phone enquiries.
  • Planning office social events such as company lunches, staff birthdays and going away parties.
  • Resolving routine administrative problems so thoroughly that they do not reoccur.
  • Providing individual administrative support to specific executives or senior managers.
  • Welcoming visitors to the office in a polite and professional manner.
  • Ensuring that there is an adequate supply of necessary stationery and stock within the office.
  • Making sure all the software licenses are up to date on the office computers and laptops.
  • Screening phone calls to identify unwanted sales calls.
  • Providing advice to colleagues and senior managers on complex administrative matters.
  • Performing data inputting duties on various computer spreadsheet programs.
  • Scheduling appointments for visitors and senior managers.
  • Ordering stationary and office supplies when they are running low.
  • Preparing the agendas for upcoming meetings then distributing those to attendees.
  • Maintaining and coordinating MS Outlook calendars.
  • Making sure the office and reception area is always clean, tidy and presentable.
  • Making sure that all files are properly labelled so they can be easily identified.
  • Preparing correspondence and documents from digital dictation.

Skill examples

  • Ability to produce consistently accurate administrative work even whilst under pressure.
  • Handling office based requests for information and data.
  • Competently using a wide range of specialist office management software.
  • Familiarity with legislation relating to the areas of employment, equality and diversity and data protection.
  • Able to identify any gaps and errors in an existing administrative system.
  • Improving administrative standards by identify weaknesses in an existing set up.
  • Keeping office wastage to an absolute minimum.
  • Develop appropriate office management strategies.
  • Able to maintain a high level of accuracy for long periods of time in tasks that are tedious and repetitive.
  • Quickly responding to and resolving any administrative problems that are brought to my attention.
  • Creating and modifying professional looking documents using Microsoft Office.
  • Fully understanding the key role that an Administrator plays within a company.
  • Working collaboratively to support the efforts of fellow office team members.
  • Training work colleagues in how to use office equipment like scanners or photocopiers.
  • Identifying opportunities for administrative improvement.
  • Streamlining office procedures to make them more efficient.
  • Proficient in MS Office applications such as Excel, Word and Access.
  • Correcting spelling and grammar mistakes in documents.
  • Accurately inputting, managing and manipulating large volumes of data.
  • Attending training sessions or meetings as and when required.
  • Replacing antiquated office equipment with more efficient newer technology.
  • Colour coding files to make it easier for other office staff to quickly find documents.

Office Expenditure
Show that you can reduce the operating costs of the practice. Here are some examples;

  • Controlling costs and trimming unnecessary expenditure wherever possible.
  • Accurately recording office expenditure so that you know what is going in and what is going out.
  • Helping the practice get more for its money from external service providers i.e. insurance companies.
  • Cutting costs by turning off unused lights and power strips at the end of the day.
  • Taking advantage of any free IT services and storage space.
  • Reducing unnecessary printer, toner cartridge and copier expenses.
  • Negotiating better deals with existing office equipment suppliers.
  • Searching for and finding low price guarantee and more competitive office equipment suppliers.
  • Carrying out office “clean-up days” to unearth forgotten or misplaced supplies.

 

Areas of Expertise
Use one or two words to describe your office based skills, here are some examples;

  • Administrative processes
  • Archiving
  • Audio dictation
  • Audio typing
  • Booking dinners
  • Business administration
  • Business support
  • Business travel
  • Calendar scheduling
  • Copy typing
  • Corporate governance
  • Data entry
  • Data mining
  • Data protection
  • Diary assistance
  • Diary management
  • Diary systems
  • Directory maintenance
  • Distributing memos
  • Distributing papers
  • Document control
  • Document management
  • Drafting correspondence
  • Errand running
  • Filing
  • Invoice management
  • Invoice tracking
  • IT skills
  • Managing diaries
  • Minute taking
  • Office audits
  • Office management
  • Office security
  • Organising paperwork
  • Payroll
  • Photocopying
  • postal mailings
  • Reception services
  • Reception support
  • Record keeping
  • Report writing
  • Scanning documents
  • Scheduling meetings
  • Secretarial services
  • Shorthand
  • Switchboard duties
  • Telephone answering
  • Ticket booking
  • Travel arrangements
  • Typing correspondence
  • Visitor management
  • Word processing

Related links:

More CV template examples

Cover letter examples