Very often your CV is the first impression a recruiter gets of you, meaning you only have one hance to get it right.

Administrators really are at the forefront of any organization, skilfully managing multiple responsibilities while ensuring everything in the office runs smoothly and efficiently.

By getting your CV as perfect as you can, you can greatly increase your chances of getting picked for an interview. To get one of these sought after roles requires a broad range of skills such as managing daily office operations and supervising other administrative personnel, all of which must be in your CV. It also has to demonstrate the positive impact you’ve had on the operations of previous employers and not just list the tasks you’ve done.

This guide will walk you through writing an Administrator CV that highlights your ability to perform clerical duties to help an office run smoothly and efficiently.

By: Iejaz Uddin – Updated 26 June 2025

 

Page overview

  • Administrator CV examples
  • How to write a Administrator CV
  • CV structure
  • Contact details
  • Personal summary
  • Administrator work experience
  • Skills
  • Education section

 

Administrator CV example

 

Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com


PERSONAL SUMMARY

Maxine can provide the quality administrative support needed for the smooth-running of an office. She is a highly organised individual who has excellent clerical skills and a high level of attention to mundane repetitive tasks. A true professional who is willing to undertake personal CPD as appropriate to meet the demands of the role. Familiar with office management procedures and basic accounting principles. Is IT literate with good typing skills and the ability to use a range of programmes including email, word processors, PowerPoint and spreadsheets. Has a professional attitude towards everything she does. In her current role she carries out a wide range of duties, including processing letters, reports and other correspondence as required by the team and covering calls that come into the office. Through her career she has become a specialist in coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts. Right now, would like to join a company that has a very sociable and interactive office environment.

 

CAREER HISTORY

ADMINISTRATOR – Start Date – Present
Employers name – Location
Responsible for being in charge of all things administrative and for running the overall operations of the office.

Duties;

  • Providing administrative support to members of the senior management team.
  • Keeping workspaces and information organized and accessible.
  • Entering data onto spreadsheets and ensuring this is carried out with great attention to detail.
  • Maintaining and updating action and decision logs after both internal and external meetings.
  • Overseeing the general cleanliness of the office.
  • Liaising with key internal and external stakeholders and acting as the first point of contact for client queries.
  • Updating the company office boards with up to date notices.
  • Creating and implementing organisational systems so that data is managed effectively and easily accessible.
  • Keep stock of office supplies and placing orders when items start to run low.
  • Managing the reception area and looking after visitors.
  • Writing up accurate summaries of meetings, events and conversations.
  • Opening up the office first thing in the morning an closing it at the end of the day.
  • Prioritising, drafting and actioning correspondence.
  • Attending workshops and conferences when requested.
  • Coordinating office activities and operations to secure efficiency and compliance to company policies.
  • Screening phone calls made to the office and logging or forwarding on as appropriate.
  • Support clerical budgeting and bookkeeping procedures.
  • Preparing, organising and storing information in paper and digital form.
  • Maintaining and updating the company’s social media accounts.
  • Handling expenses and billing cycles.

JOB TITLE – Start Date – End Date
Employers name – Location

JOB TITLE – Start Date – End Date
Employers name – Location


KEY SKILLS AND COMPETENCIES

Professional

  • Can accept and quickly understand instructions from superiors.
  • Proficient in the usage of Microsoft Word, Outlook, PowerPoint and Excel.
  • Ability to remain calm under pressure.
  • Flexible and open to change.
  • Proven ability to work effectively to deadlines.
  • Good organizational and multitasking abilities.

Personal

  • Self-motivated, trustworthy and can be relied upon to carry out duties to a high standard.

 

AREAS OF EXPERTISE

Diary management
Administrative processes
Taking minutes
Multitasking
Compiling reports

 

ACADEMIC QUALIFICATIONS

University name  –  Degree details              Study Dates
College name      –  Qualifications                Study Dates
School name       –  Subjects / Grades          Study Dates

 

REFERENCES

Available on request.

 

 

How write an Administrator CV

When composing your CV, focus on emphasizing quality rather than quantity by concentrating on your most notable, relevant and pertinent workplace accomplishments, industry specific experience, and applicable skill sets.

Each section of your CV must emphasize your potential to enhance the prospective employer’s operations. This can be one of the hardest parts of writing a CV, with many job seekers finding it difficult to put down on paper.

The trick is to avoid using common phrases that recruiters see repeatedly and instead include phrases and word that are unique to you and what you have to offer.

 

Guide overview:

  • CV structure
  • Contact details
  • Personal summary
  • Administrator work experience
  • Skills section
  • Education

 

CV structure

A Hiring Manager will typically spend only a few seconds to review each CV that comes before them. This means you’ve got to grab their attention ASAP, and one of the best ways to do this is through the structure of your CV becomes.

When considering the structure of your CV decide on what aspects you truly wish to emphasize, for instance do you want to highlight your career, skills or academic qualifications. If your intention is to showcase your skills, position them prominently at the top of your CV, for instance. Only once you’ve done this can start to tailor the layout accordingly.

No matter what design you choose, always opt for a clean and straightforward format that allows your information to be easily accessible and which reflects the organized and detail-oriented mindset that is vital for an Administrator role.

 

This is how to structure your Administrator CV:

  • Name and contact details
  • Personal profile
  • Key skills
  • Work experience
  • Education

 

Contact details

This section is the front door to your CV, with your name being the door number. It’s through here that a potential recruiter will reach out to you.

In this unassuming yet crucial section of your CV include your name, address, phone number, and email. In addition to this you can also include a professional website, blog, or an updated LinkedIn profile, but only if they back up what you say in your CV.

Make sure that your contact information is easy to read and free of errors, as a misspelt word or typo can result you in being contactable. Finally, a professional email address is imperative, and it is advisable to refrain from using casual or nickname variations. Adhere to the firstname.lastname@email.com format.

At the very least, include:

  • Your full name
  • Professional title
  • Phone number
  • Email address
  • Your current job title (if it’s relevant)

 

Administrator CV personal summary

Known as the introductory element of your CV, the personal summary serves as a preview of what is to follow in the rest of your CV. It’s where you speak directly to the recruiter on a one to one basis.

This is where you articulate your career aspirations and highlight how the position you seek aligns perfectly with your future goals and current skills. You can enhance its effectiveness emphasising your most pertinent experience, attributes, and potential for the future.

Always being with a welcoming introduction that quickly outlines your most relevant strengths and back these up with statistics and percentages. Use this to convey your enthusiasm for the opportunity and state your readiness to participate in an interview.

 

Your personal summary should explain the following:

  • Who are you?
  • What can you offer to the employer?
  • What are your career goals?

It goes at the top half of your CV, just below the contact details and above your work experience.

 

Administrator work experience

A very important part of your CV where you illustrate your hands-on workplace experience and practical industry knowledge.

It’s here that you elaborate on your past and present employment history in your field. You must do this by listing each employer by giving their name, your job title and explaining your individual work duties.

Use bullet pointed sentences to describe what you did and start each sentence with a powerful, actionable verb, followed by a responsibility, achievement, or measurable outcome.

 

Skills section

Regardless of how you developed your skills, be they through employment, education, or personal experience, they are a crucial component of your CV.

They significantly contribute to demonstrating to employers what you can offer and are a must have component of your job application. That’s because if you excel in a particular area, it indicates that you possess skills in that domain. This in turn demonstrates ability to prospective employers.

When you do include them in your CV, try to emphasize those skills that align with the vacancies requirements as per the job advertisement.

 

Skills to show in your CV

  • General administrative tasks including filing, data entry, photocopying, and office supply management.
  • High attention to detail.
  • Able to work on own initiative.
  • Scheduling and coordinating meetings, appointments and travel arrangements for staff and executives.
  • Maintaining and organising office files, both physical and digital.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Dealing with queries on the phone and by email.
  • Makes sure office equipment is in working order.
  • Excellent problem solving and critical thinking skills.

 

Education section

Here is another opportunity to demonstrate your appropriateness for the role and chance to align your qualifications with the position. If done properly, it can further strengthen the perception of you as a well-rounded candidate for the Administrator role. By listing your academic qualifications, you show you not only have the discipline to study and learn but also the formal training and credentials to do the job.

For most candidates this section usually goes below everything else in your CV. However, if you are a recent graduate or a school leaver, it is advisable to position your education section above your work experience.

Give the name of the course you were on along with the awarding body. Also list the name of the school, college or university and the dates you were there.

 

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