Office Assistant resume, salary, skills, job description, example

Maxine Corry
Address 1
Address 2
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

Maxine is a hard-working professional who has experience of planning, organizing, coordinating and controlling office activities with a view to achieve business objectives. She is an expert at building a warm office environment, by creating a welcoming and relaxed atmosphere for staff and visitor alike. Can undertake a variety of office support tasks whilst ensuring high levels of organizational effectiveness, communication, and safety.

Is a quick learner who can immediately understand how employees in the office work best, and what their needs and wants are. Possesses knowledge of modern office and filing methods, principles, and practices. Has the ability to manage her own workload through the effective ordering of priorities and her superb organisational ability.

In her current role she prepares documents such as invoices, memos and financial statements by using word processors or presentation software. Has a reputation with colleagues for answering phone calls within 10 seconds. Through her career has learnt how to identify and make recommendations to contribute to the operational improvement of an office.

On a personal level is open minded and willing to incorporate new and effective ways to achieve better results. Is a friendly, warm, and caring person who always remains professional. A superb communicator who can build a rapport with people from all backgrounds. Right now, looking for an opportunity to advance her skills and career further.

CAREER HISTORY

OFFICE ASSISTANT – Start Date – Present
Employers name – Location
Responsible for providing general administrative support throughout the organisation to those who need it.

Duties;

Organising the office by making sure everything is in the correct place.
Receiving incoming mail and then distributing it to the correct recipients accordingly.
Arranging meetings for managers by reserving rooms and securing refreshments.
Covering the receptionist during breaks and absences.
Updating the paper and online calendar with holidays, meetings, and anything else that is important.
Identifying and then replacing broken, used-up, or obsolete equipment.
Re-arranging work throughout the day to prioritize urgent jobs first.
Topping up printers and photocopiers with paper throughout the day.
Arranging office furniture in a way that is not only visually appealing but also encourages staff to work harder.
Serving refreshments at meetings and events, including setting up and clearing away afterwards.
Typing correspondence, reports, and other documents for senior executives.
Using databases to store, manipulate and retrieve information.
Maintaining an up-to-date calendar and schedule of activities, meetings, and various events.
Keeping confidential information private, safe, and confidential.
Immediately informing the office manager of any issues of concern.
Liaising with the IT department to set up office equipment.
Reminding managers of meetings and important appointments.
Updating client and contact lists on the company database.
At the end of the week reporting to the Office Manager any key points.
Planning and organizing holiday celebrations at the office.
Booking taxis, cabs, couriers and making travel requirements for senior managers.
Performing all other duties as assigned by the office manager.
Operating a variety of office equipment including a printer, copier, laminator, paper cutter, a computer and assigned software.
Acting as the office First Aider if professional medical assistance is not available.
Providing back-up relief for switchboard and copy centre as needed.
Writing up detailed internal memos and then distributing them to key personal.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

Always working with a high degree of attention to detail.
Possess strong skills in Word, Excel, and PowerPoint.
Excellent grammar, punctuation, spelling, and proofreading skills.
Ability to work on own initiative, to prioritise and meet tight deadlines.
Can use fingers and hands to type and write information and data.
Able to speak, read and write English to a high standard.
Ability to handle multiple tasks and work towards deadlines.

Personal

Maintaining trusting relationships with suppliers, customers and colleagues.
Physically fit and able to move chairs, tables, furniture and office equipment etc.
Not easily distracted and can remain focused in an environment of constant interruptions.

AREAS OF EXPERTISE

Taking messages
Arranging meetings
Clerical duties
Administration
Processing payments
Answering inquires

ACADEMIC QUALIFICATIONS

University name – Degree details              Study Dates
College name      – Qualifications                Study Dates
School name       – Subjects / Grades         Study Dates

REFERENCES

Available on request.