Office Assistant resume, secretarial, new, skills, clerical, 2024

Maxine Corry
Address 1
Address 2
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

A capable Assistant who will make sure that a modern office and everyone in it works harmoniously. Maxine can perform difficult and responsible clerical work with speed and accuracy. She has a long track record of supporting staff to run their time effectively and to prioritise workloads effectively. Is able to work with the latest office software programs including spreadsheets, word processing and presentation software.

A good team player, as both leader and member, but also able to use own initiative when on her own. Ambitious by nature and has a strong desire to progress and develop her professional career into senior roles.

At the moment she works for …….. where she carries out a range of duties such as scheduling meetings, answering phone calls and sorting and distributing the company’s mails. Through her career she has learnt how to provide a reception service including covering the reception desk, greeting visitors, answering telephone calls, and dealing with enquiries.

On a personal level she finds it easy to make a good first impression with visitors, and diffuse tense disagreements between teams. Possesses excellent communication skills with the ability to bond with employees at all levels within the business and company clients.

Currently looking for a suitable position with a organisation that embraces diversity.

CAREER HISTORY

OFFICE ASSISTANT – Start Date – Present
Employers name – Location
Responsible for supporting the efficient running of the office in a prompt, professional and friendly manner.

Duties;

Carrying out reception duties as and when required.
Greeting visitors who come to the office in a professional and polite manner.
Answering telephone calls and directing them to the appropriate people.
Keeping all office equipment in working order, such as replenishing toners, paper, etc, as well as calling external support as required.
Establishing and maintaining accurate manual and computerized files, records, and logs.
Planning in-house or off-site activities, like parties, celebrations and conferences.
Proofreading a variety of documents including correspondence, reports, memos, letters, notices, forms, notes, etc.
Scheduling meetings and appointments as well as sending out meeting notices and reminders as needed.
Developing and maintaining filing systems, catalogues, and databases.
Assist in the onboarding process for new hires and office personnel.
Updating and maintaining office policies and procedures.
Ensuring that the reception, main office and communal areas are always kept tidy.
Obtaining authorisation from partners for bank cheques and bank transfers as required.
Screening telephone calls and only putting those through that are genuine and important.
Assisting the office manager with regular health and safety checks.
Filling up the photocopier, changing toner cartridges and dealing with any maintenance calls required.
Serving customers by answering their questions and keeping them informed of order status.
Dealing with flights, transport to and from airports, and accommodation.
Telling executives and colleagues of any visitors they had whilst they were out or unavailable.
Monitoring the facsimile machine for incoming documents logging and distributing each fax.
Ensuring that all office items purchased are paid for on time.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

A superb communicator who finds it easy to get along with people she has just met.
Excellent organizational and time management skills needed to get work doe promptly.
Analysing complex problems and recommend possible solutions.
Willing and able to work overtime at short notice.
A strong work ethic and an ability to work well under pressure.
Comfortable working both individually and as part of a team.
Knowledge of Microsoft Office, and other commonly used office applications.

Personal

Punctual, timely and always the first to arrive at work or for a meeting.
Experience of helping to run a virtual office.
Strong attention to detail and a passion for getting things right.

AREAS OF EXPERTISE

Routine correspondence
Relaying messages
Screening calls
Making appointments
Scheduling meetings

ACADEMIC QUALIFICATIONS

University name – Degree details              Study Dates
College name      – Qualifications                Study Dates
School name       – Subjects / Grades         Study Dates

REFERENCES

Available on request.