Office Assistant resume, career, box, London, team, virtual, duties, responsibilities, diary

Maxine Corry
Address 1
Address 2
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

Maxine will improve the productivity, efficiency, and working conditions within an office. She can be relied upon to performs clerical and support duties on behalf of the office staff. Can ensure that the aesthetics of the office space matches the company brand and the people working there. Has in-depth knowledge of office administration responsibilities, systems, and procedures. Is an expert at coordinating travel arrangements and ensure that meeting facilities are prepared and ready for use by senior managers. A real professional who has respect for confidentiality and the integrity and sensitivity of records. Furthermore, a good team player who deals tactfully and courteously with fellow employees and the public. A multitasker who can perform the more routine duties whilst learning more complex procedures and practices. Superb communicator who can form close bonds with subordinates, supervisors, customers, vendors and any other persons or organizations. In her current role she works with the administrative staff from the finance teams, human resources department, and more. Aside from her administrative competencies, she is able to deal with disputes in an understanding and non-confrontational way. Able to remain calm, composed and professional under potentially stressful or confrontational situations. Right now, she is looking for a career path with great potential of promotion for the right candidate.

CAREER HISTORY

OFFICE ASSISTANT – Start Date – Present
Employers name – Location
Responsible for undertaking a range of clerical duties to facilitate the smooth running of the office.

Duties;

Running errands, such as buying milk and other refreshments, delivering packages, sorting out post and paying in cheques at the bank, etc.
Responding appropriately to any telephone calls, emails, and any other messages.
Handling all office emergencies, such as senior managers cancelled or missed flights.
Scanning, photocopying, and filing documents.
Managing the office supplies and ordering more when they are running low.
Compiling quotations for managers as well as the Ops and Sales teams.
Being in charge of the office’s float and petty cash.
Submitting and reconciling expense reports.
Scheduling travel arrangements for senior executives and company managers.
Checking that meeting rooms are tidy after use and if necessary, wiping benches and tables.
Responding quickly to questions and requests for information from various sources.
Receiving, sorting, and distributing incoming and outgoing mail.
Ensuring that all data entered into records is accurate, up-to-date, and complete.
Occasionally taking credit and debit card payments from clients and completing the corresponding paperwork.
Preparation of agendas and takes minutes of faculty or department meetings.
Managing the office budget by ensuring that all spending is within pre-agreed limits.
Establishing good relationships with external supplies and third parties.
Carrying out ad-hoc secretarial duties, including running personal errands and booking lunches.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

Have the hearing and speaking skills needed to exchange information in person and on the telephone.
Able to use MS Word efficiently during the course of day.
Good customer service skills and
Can sit and be attentive for extended periods of time.
Numerate and computer literate with excellent attention to detail.

Personal

Very focused and able to work in environment with constant interruptions.
Possesses resourcefulness, enthusiasm, patience, resilience, and a sense of humour.

AREAS OF EXPERTISE

Data entry
Minute taking
Customer service
Relationship building
Filing

ACADEMIC QUALIFICATIONS

University name – Degree details              Study Dates
College name      – Qualifications                Study Dates
School name       – Subjects / Grades         Study Dates

REFERENCES

Available on request.