Your CV must reflect who you really are by demonstrating the skills, experience, and value you can bring to the table. If you’re applying for an Administrative Assistant role, that means showing you can keep an office running smoothly by comfortably handling a wide range of administrative and clerical tasks.
In the current crowded jobs market, first impressions can mean the difference between success and failure. Hiring managers often skim CVs in seconds, so it’s crucial to grab their attention right away by making sure that every line you write shows you’re exactly what they’re looking for.
The truth is that only a targeted bespoke CV can do this, whilst a generic one can’t. The good news is that you don’t have to go it alone. This page has everything you need for success, from practical tips to real-life examples.
By: Iejaz Uddin – Updated 17 May 2025
Page overview
- Administrative Assistant CV examples
- How to write a Administrative Assistant CV
- CV structure
- Contact details
- Personal summary
- Administrative Assistant work experience
- Skills
- Education section
Administrative Assistant CV example for 2025
Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com
PERSONAL SUMMARY
Maxine can effectively carry out a wide range of administrative tasks, including answering phones, scheduling, and organizing documents. She has a solid understanding of office procedures and related best practices. Is also familiar with handling expense reporting, invoicing, and basic accounting tasks.
A true all-rounder who can support senior manager and colleagues with day-to-day tasks in offices and workplaces. Can be relied upon to organise her workload without supervision and to complete allocated tasks within timeframes. Not only that, as someone who always follows the rules she will ensure that all activities are conducted in accordance with legal, ethical, and regulatory compliance requirements.
In her current role she has a reputation for taking on extra administrative tasks as and when required by executives. On a personal level she is a sociable person and team player who can cooperate with a wide range of people, including those she may not always agree with. Right now, she is looking for a hands-on and varied role with an immediate start.
CAREER HISTORY
ADMINISTRATIVE ASSISTANT – Start Date – Present
Employers name – Location
Responsible for managing a wide range of daily administrative tasks, including answering phones, scheduling, and organizing documents.
Duties;
- Scheduling and coordinating meetings and conference calls across multiple global time zones.
- Providing holiday and phone coverage for other team members.
- Assisting with data entry, spreadsheets, and document preparation.
- Photocopying, scanning, faxing, printing, filing and collating documentation.
- Answering and directing phone calls with professionalism and courtesy, demonstrating strong phone etiquette.
- Managing office supplies and inventory, ensuring that all necessary materials are readily available.
JOB TITLE – Start Date – End Date
Employers name – Location
KEY SKILLS AND COMPETENCIES
Professional
- Expertise in Outlook and strong skills in calendar and office coordination skills.
- Preparing briefing materials for meetings such as agendas, reports and presentations and ensuring their accuracy and completeness.
- Confident using IT systems such as Microsoft Word and Excel.
- Ability to work methodically and manage priorities effectively.
Personal
- A calm, professional demeanour with excellent communication skills at all levels.
- Fast-paced, solutions-focused, and confident in juggling multiple priorities.
- Thrives in a fast-paced environment and enjoys keeping things running smoothly behind the scenes.
AREAS OF EXPERTISE
Administrative tasks
Meeting planning
Internal communications
Office procedures
ACADEMIC QUALIFICATIONS
University name – Degree details Study Dates
College name – Qualifications Study Dates
School name – Subjects / Grades Study Dates
REFERENCES
Available on request.
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Put your administrative knowledge to the test by having a go at our challenging Administrative Assistant quiz. These questions are all related to the workings of an office. Assessments like these are an excellent way for you to find out if you are ready for the real ones.
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Administrative Assistant crossword template
How write a Administrative Assistant CV
Putting together a strong CV is important when job hunting, primarily because it’s the first thing a prospective employer sees of you. Think of your CV as a snapshot of what makes you a great fit for a position. Remember, it doesn’t need to tell your whole life story, just the parts that matter most for the job you’re applying for.
At its most basic level is must be clear, compelling, and give a sense of the value you can offer. For an administrative assistant position, recruiters will be looking out for candidates who can support the wider team with admin tasks and diary management. So be sure to highlight these in your application.
Follow the steps below and learn how to write up each section of your CV, so that they are all aimed at the job you are applying for. This page will show you how to look closely at the job description, pull out the key skills and include then in your CV..
Guide overview:
- CV Structure
- Contact details
- Personal summary
- Administrative Assistant work experience
- Skills section
- Education
- Hobbies and interests
CV Structure
A well-structured CV will always make a strong first impression. By presenting your information clearly and keeping the layout simple, you make it easier for employers to quickly understand your strengths.
For a role like Company Secretary, the best way to do this is through a chronological format, which will list your work experience in reverse order, starting with your current or most recent position and working backwards. This format highlights your career progression and helps employers see how your experience and skills has developed over time.
Contact details
It’s vital you make it as easy as possible for employers to get in touch by putting your contact info right at the top of your CV. The CV header is the best place for this as it’s easy to spot. However, before you hit the send button, take a moment to double-check everything is correct. Even a small typo or wrong number could result in you being uncontactable and a missed opportunity.
At the very least, include:
- Your full name
- Phone number
- Email address
- Your current job title (if it’s relevant)
You can also include links to professional profiles, like LinkedIn, but only if they’re current and match the details in your CV. If they’re out of date, it’s better to leave them off.
Administrative Assistant CV personal summary
Start your CV with a short and sharp engaging introduction that gives the hiring manager a reason to keep reading wats in front of them. This brief paragraph at the top of your CV is your chance to quickly show who you are, what you’re great at, and what you’re looking for.
A well-written profile not only highlights your strengths and experience but also shows you can communicate clearly and confidently. Just make sure it’s tailored to the job or industry you’re applying for because as always relevancy is key to making a strong first impression.
Administrative Assistant work experience
One of the most important parts of your CV is the career history section, as it’s where you show employers what you’ve actually done in the real world.
For it to make a strong impression, it needs to be clear, interesting, and directly relevant to the job you’re applying for. The trick is to not list every task you’ve ever done, but instead to focus on what really matters, which means concentrating on the skills you used, what you accomplished, and how you made a difference. Employers look for results, accomplishments and impact, not just responsibilities.
Put the spotlight on your current or most recent roles, as they will show you in the present light. Delegate past employers further own the CV or leave out altogether if you are struggling for space.
Skills section
When applying for a job skills matter just as much as your work experience, credentials and qualifications. They’re a valuable commodity when trying to differentiate yourself from other candidates.
As always, try to connect your skill sets to what the employer has requested in the job description. For a role such as this show hard skills that prove you can provide day-to-day administrative support to others and try to connect them to your broader clerical strengths.
Use soft skills to show you have strong organisation skills and high levels of accuracy and pay attention to detail.
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Skills to show in your CV
- Able to manage workload and prioritise tasks effectively.
- Willingness to learn and get involved in different aspects of a new role.
- Check the completed work of junior staff for accuracy and make any required changes.
- Maintain adequate records, keeping an up-to-date filing system.
- Carry out a wide range of administrative duties.
- Coordinating schedules, meetings, and appointments for staff members.
- Have experience of working in a busy office environment.
- Performing data entry tasks accurately and efficiently.
- Ensuring that the office environment is tidy and well-organised at all times.
Education section
In this section you list any training or qualifications you’ve picked up during your career. It’s the place to show that you’re committed to learning, growing, and staying up to date with what’s happening in your job role, industry, field and sector.
When including a school, college or university course, make sure to note the title, what certificate or qualification you earned, where you studied, and the dates. Give priority to those qualifications that connect with the job you’re going for, making your credentials feels even more relevant and purposeful.
Areas to focus on in a Administrative Assistant CV
Proficiency in Office Software
Point out your ability to effectively use applications within the Microsoft Office Suite such as Word, Excel, PowerPoint and Outlook etc.
Time management skills
Mention you can efficiently plan, prioritize, and complete tasks to meet deadlines and sustain high productivity.
Organising
Arranging file management system, either physically or on a computer, as well as storing and retrieving files.
Attention to detail
Accurately complete and tasks given to you, noticing and correcting errors, inconsistencies, or omissions.
Problem-solving
Overcoming unexpected obstacles with ease by acting quickly, being flexible and thinking creatively.
Professionalism
Mention you are articulate, have a neat appearance, and a courteous manner. State you always set a good example in terms of dress, punctuality, and attendance.
Team player
Mention you always attending departmental and all relevant staff meetings and making contributions to any discussions.
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