File Clerk CV template

If you’re an aspiring File Clerk then you need a CV that shows you can not only sort and categorize documents accurately, but also assist in the archiving of files when necessary.

Simply being able to do all of this is not enough, you’ve got to as a candidate be able to write this down on a piece of paper.

That’s where this page comes in. Right here, you’ll get all the advice, tips and examples you need to show you’re the perfect candidate the employer is looking for.

By: Iejaz Uddin – 20 August 2024

File Clerk CV template

Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

A capable File Clerk person with a can-do attitude who can develop an efficient filing system to make storing, updating and retrieving files easier. Maxine has the attention to detail needed to file documents accurately and possesses an excellent understanding of confidentiality and data protection laws.

You can rely on her to follow the correct procedures for personal data protection and handle sensitive information with confidentiality and integrity. She has experience within an office environment and is proficient in MS Office suite, including Word and Excel.

In her current role she organizes, stores, and retrieves paper and electronic documents for the company. At work she has created a correctly sequenced filing system and organize documents in chronological, alphabetical, subject matter or numerical order. A true professional who performs regular quality checks on the filing system she manages. With colleagues she has a reputation for reviewing existing filing systems and processes and making improvements where necessary. She is also a team player who is happy to support the wider team when needed.

On a personal has the interpersonal skills needed to represent the company well, both face to face and over the telephone. Additionally, she is fully committed to her role and prepared to work extended hours when required in order to get projects done on time.

Right now, she would like to join a company that acknowledges hard work and rewards it accordingly.

CAREER HISTORY

FILE CLERK – Start Date – Present
Employers name – Location
Responsible for organizing and filing company documents and records like invoices, receipts and forms.

Duties;

• Making files easily accessible to the company’s personnel.
• Helping to identify and resolve discrepancies in files.
• Storing all paperwork in the correct designated places.
• Inputting supplier and creditor invoices into the account’s software.
• Confident in handling reception duties, greeting clients and callers.
• Organizing the digitization of important documentation.
• Recording customer information within a customer service database.
• Setting up and maintaining hard copy and electronic site file directories.
• Scanning files on a regular basis to ensure their correct positions and to search for missing records.
• Receiving any incoming office post and saving it in appropriate files.
• Scanning documents and printing files, when needed.
• Sorting paperwork alphabetically and according to content, dates, significance etc.
• Retrieving information from databases or electronic files as requested by senior managers.
• Purging files to eliminate the duplication of data.
• Adhering to all corporate policies and regulations relating to the safeguarding of data.
• Recording when and what documents have been borrowed and returned.
• Answering phones, handling mail, and filing.
• Making copies of paperwork and distributing as needed.
• Managing all file access requests and keeping logs of who has requested them.
• Destroying or archiving any files that are outdated.
• Setting up new filing accounts and maintaining existing ones.
• Troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment.
• Transferring paper formats into computer files or database systems.
• Updating and maintaining accounting journals, ledgers, and other financial records.
• Filing invoices into the accounting system and ensuring they are coded correctly.
• Providing data entry support for special projects as needed.
• Monitoring the inventory of office files, paper clips etc. and reporting shortages to the supervisor.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

• Managing the flow of paperwork within an office.
• Ability to work independently and as part of a team.
• Good problem-solving skills and the ability to handle multiple tasks.
• Knowledge of software packages such as Excel and BACS.
• Ability to read and understand a wide range of materials.
• Experience of working with file-keeping software and cloud storage.

Personal

• Have a good telephone manner and a pleasant personality.
• Great time management, prioritization and multitasking abilities.
• Outstanding communication skills, both verbal and written.

AREAS OF EXPERTISE

File management

Filing systems

Office Administrator

Secretarial duties

Receptionist

Batching

Scanning

Document management

Record maintenance

Labelling files

Organizing paperwork

ACADEMIC QUALIFICATIONS

University name  –  Degree details           Study Dates
College name      –  Qualifications                Study Dates
School name       –  Subjects / Grades          Study Dates

REFERENCES

Available on request.

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