Office Clerk CV template

Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

A capable Office Clerk who is familiar with relevant equipment, such as copiers and scanners and has knowledge of office management software and tools. Maxine is a fast worker who can handle the pressure of meeting tight deadlines. She possesses high-level qualifications in business administration and will always present a responsible and professional image at all times. You can rely on her to set standards for excellence and create an environment that thrives on collaboration and growth.

In her current role she plays an integral role in managing financial documents and ensuring that all records are up to date and filed correctly. As part of her duties, she is in charge of storing, organising and processing both paper and digital information. With colleagues she has a reputation for consistently delivering to agreed deadlines. This is something she does by breaking down larger projects into smaller, manageable tasks and then determining which ones are the most important or time sensitive.

On a personal level she is a superb communicator who is able to build and maintain effective working relationships both internally and externally.

Right now, she would like to join a company that takes pride in fostering a work environment that values organization, teamwork, and loyalty.

CAREER HISTORY

OFFICE CLERK – Start Date – Present
Employers name – Location
Responsible for performing a wide variety of clerical and administrative duties in a large office setting where over 30 people are employed.

Duties;

• Giving administrative and clerical support to colleagues, as well as other company departments.
• Providing advice, guidance and support to junior members of the clerical team.
• Preparing and distributing the agenda to colleagues attending meetings.
• Using software like Google Drive or SharePoint for real-time collaboration with colleagues.
• Ensuring full compliance with all relevant office processes and procedures.
• Storing sensitive files locally on secure company servers or encrypted external hard drives.
• Utilising accounting software such as Sage, for data entry and analysis.
• Operating and managing office equipment such as the printer, copier and shredder.
• Respond to all phone calls and emails in a professional and timely manner.
• Preparing packages for shipping and tracking deliveries.
• Archiving old versions or files that are no longer in active use to keep the workspace organized.
• Keeping an eye on office stationery levels and ordering more when they are running low.
• Analyse invoices for discrepancies or errors.
• Continually seeking out ways to improve office processes and services.
• Maintaining and updating supplier records.
• Scheduling meetings for colleagues and then preparing meeting rooms.
• Keeping the office kitchen and reception area organized, tidy and clean at all times.
• Processing petty cash payments and ensuring records are kept.
• Coordinating appointments, meetings, and events.
• Arranging travel plans, accommodations, and meetings for senior managers.
• Keeping accurate and up to date spreadsheets for various reports.
• Preparing accurate correspondence for Board members and senior managers.
• Ensuring that her personal appearance is clean and professional at all times.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

• Strong planning, organisation skills and time-management skills.
• Ability to work independently and to tight deadlines.
• Excellent attention to detail and organisational skills.
• Ability to work under pressure and meet tight deadlines while maintaining a high level of accuracy.
• Hands on experience in stenography and taking dictations.
• Good concentration skills and able to remain focused on one topic for a long period of time.

Personal

• Able to communicate clearly and effectively both in written and verbal form.
• Maintaining professional appearance and behaviour at all times.
• Able to carry out boring and repetitive duties for long periods of time.

AREAS OF EXPERTISE

Receiving messages

Telephone calls

Typing skills

Managing correspondence

Maintaining files

Credit Control

Processing invoices

Cash handling

ACADEMIC QUALIFICATIONS

University name  –  Degree details                Study Dates
College name      –  Qualifications                Study Dates
School name       –  Subjects / Grades          Study Dates

REFERENCES

Available on request.

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