As a CV serves as your first introduction to a potential employer, it must be well-structured, clearly written, and focused solely on your strongest attributes. It has to effectively showcase your skills and experience in a way that presents you as the best candidate out there.
Office Clerks play a vital role in providing administrative support to an office team. Therefore to succeed in getting an interview for this position you have to demonstrate a solid understanding of general administrative and clerical duties.
Getting one of these highly sought-after roles requires a CV that is different from what the other candidates send in. Not an easy task by any means, but not impossible either.
This in-depth guide will provide you with the practical advice and tools to effectively translate your diverse skill set into a powerful CV that captures the attention of potential employers.
By: Iejaz Uddin – Updated 13 October 2025
Page overview
- Office Clerk CV examples
- How to write an Office Clerk CV
- CV structure
- Contact details
- Personal summary
- Office Clerk work experience
- Skills
- Education section
Office Clerk CV example
Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com
PERSONAL SUMMARY
A capable Office Clerk who is familiar with relevant equipment, such as copiers and scanners and has knowledge of office management software and tools. Maxine is a fast worker who can handle the pressure of meeting tight deadlines. She possesses high-level qualifications in business administration and will always present a responsible and professional image at all times. You can rely on her to set standards for excellence and create an environment that thrives on collaboration and growth.
In her current role she plays an integral role in managing financial documents and ensuring that all records are up to date and filed correctly. As part of her duties, she is in charge of storing, organising and processing both paper and digital information. With colleagues she has a reputation for consistently delivering to agreed deadlines. This is something she does by breaking down larger projects into smaller, manageable tasks and then determining which ones are the most important or time sensitive.
On a personal level she is a superb communicator who is able to build and maintain effective working relationships both internally and externally.
Right now, she would like to join a company that takes pride in fostering a work environment that values organization, teamwork, and loyalty.
CAREER HISTORY
OFFICE CLERK – Start Date – Present
Employers name – Location
Responsible for performing a wide variety of clerical and administrative duties in a large office setting where over 30 people are employed.
Duties;
- Giving administrative and clerical support to colleagues, as well as other company departments.
- Providing advice, guidance and support to junior members of the clerical team.
- Preparing and distributing the agenda to colleagues attending meetings.
- Using software like Google Drive or SharePoint for real-time collaboration with colleagues.
- Ensuring full compliance with all relevant office processes and procedures.
- Storing sensitive files locally on secure company servers or encrypted external hard drives.
- Utilising accounting software such as Sage, for data entry and analysis.
- Operating and managing office equipment such as the printer, copier and shredder.
- Respond to all phone calls and emails in a professional and timely manner.
- Preparing packages for shipping and tracking deliveries.
- Archiving old versions or files that are no longer in active use to keep the workspace organized.
- Keeping an eye on office stationery levels and ordering more when they are running low.
- Analyse invoices for discrepancies or errors.
- Continually seeking out ways to improve office processes and services.
- Maintaining and updating supplier records.
- Scheduling meetings for colleagues and then preparing meeting rooms.
- Keeping the office kitchen and reception area organized, tidy and clean at all times.
- Processing petty cash payments and ensuring records are kept.
- Coordinating appointments, meetings, and events.
- Arranging travel plans, accommodations, and meetings for senior managers.
- Keeping accurate and up to date spreadsheets for various reports.
- Preparing accurate correspondence for Board members and senior managers.
- Ensuring that her personal appearance is clean and professional at all times.
JOB TITLE – Start Date – End Date
Employers name – Location
KEY SKILLS AND COMPETENCIES
Professional
- Strong planning, organisation skills and time-management skills.
- Ability to work independently and to tight deadlines.
- Excellent attention to detail and organisational skills.
- Ability to work under pressure and meet tight deadlines while maintaining a high level of accuracy.
- Hands on experience in stenography and taking dictations.
- Good concentration skills and able to remain focused on one topic for a long period of time.
Personal
- Able to communicate clearly and effectively both in written and verbal form.
- Maintaining professional appearance and behaviour at all times.
- Able to carry out boring and repetitive duties for long periods of time.
AREAS OF EXPERTISE
Receiving messages
Telephone calls
Typing skills
Managing correspondence
Maintaining files
Credit Control
Processing invoices
Cash handling
ACADEMIC QUALIFICATIONS
University name – Degree details Study Dates
College name – Qualifications Study Dates
School name – Subjects / Grades Study Dates
REFERENCES
Available on request.
How write an Office Clerk CV
Your CV should be clear, uncluttered and free from unnecessary detail. This will help to ensure that key information about you can be spotted within seconds by a hiring manager reading it. Having a focused CV is an essential factor in passing the initial screening stage of getting past an ATS.
When crafting your CV, bear in mind that most hiring managers are looking for the perfect blend of skills, qualifications and practical experience.
Start off the writing process by carefully assessing how your skills and experience align with the precise requirements of the job. Once you know what you have and what the recruiter wants, you can give it to them through your CV.
The key part of writing your CV is to take the time needed to tailor your CV to each specific role you apply for. Although this can be time-consuming, having a targeted and well-focused CV greatly increases your chances of success. At all costs avoid creating a generic CV that you send into any vacancy, instead strive to make one that focused specifically on one role.
In your CV show you can:
- Operate office equipment like printers and photocopiers.
- Greet visitors who come to the office in a professional manner.
- Scan, copy, fax, and prepare documents for distribution.
- File all company documentation and maintaining accurate records.
- Work accurately and quickly in a pressurised environment.
- Handle and process incoming and outgoing mail.
Guide overview:
- CV structure
- Contact details
- Personal summary
- Office Clerk work experience
- Skills section
- Education
CV structure
Constructing a compelling CV involves more than filling out a ready made one size fits all template.
Instead, the structure of your CV has to act as a roadmap, with each section representing a key area of your career and leading onto a complementary second one. When organized effectively, what you write is enhanced by the layout, margins and fonts that you use. It can present a professional appearance and guide the reader’s attention toward your strongest points.
A clean and straightforward layout works best, allowing employers to quickly scan and spot keywords that describe sought after experience and skills. This is an important point given that hiring managers will often spend only a few seconds reviewing each CV.
The CV which is organized with clarity and precision, will provide a coherent narrative of your professional journey. Used properly it can determine which information you want recruiters to notice first, and build your layout around highlighting those priorities.
This is how to structure your Office Clerk CV:
- Name and contact details
- Personal profile
- Key skills
- Work experience
- Education
Contact details
If you pass the screening process, this is where recruiters will look if they’re interested in your application and want to contact you to arrange an interview.
Display your name prominently at the top of your CV in large bold text. This shows confidence and helps to establish a strong first impression. Directly beneath your name, give the job title you’re applying for, which in this instance will be, “……………”, doing so immediately associates yourself with the position. Follow this with your email, phone number and just the name of the town or city where you live.
Avoid unnecessary personal details such as your date of birth, marital status, or religious beliefs.
Finally, it’s advisable to double-check that your contact information is accurate and error-free. Even a small spelling mistake in your phone number or email address could prevent recruiters from reaching you and undermine your entire application.
At the very least, include:
- Your full name
- Professional title
- Phone number
- Email address
- Your current job title (if it’s relevant)
Office Clerk CV personal summary
First impressions really do matter, and this is your chance to make a memorable impact and capture the recruiter’s interest from the very start. Use this opening statement as an opportunity to grab the readers attention and get them interested in you. A well written one can create an immediate connection with the reader. While it can be challenging to get right, an introduction done properly will set a positive tone and encourages the recruiter to continue reading your CV.
As with everything else in your CV, tailor it to reflect the key skills and qualities that you possess, and which have been outlined in the job description. This will demonstrate from the outset that you match what the employer is looking for.
Focus on your key strengths, specialties, and achievements that show your ability to excel in the role.
Your personal summary should explain the following:
- Who are you?
- What can you offer to the employer?
- What are your career goals?
Office Clerk work experience
The work experience section is the heart of your Office Clerk CV. It’s where you show hiring managers how you’ve applied your skills and training in the real world of work. As one of the most frequently reviewed parts of your CV, it plays a crucial role in shaping an employer’s impression of you.
It is more than just a list of your previous jobs, instead it’s your chance to showcase what you’ve achieved and the impact you’ve made in your professional career. It can give recruiters a clear understanding of your relevant expertise, ability and future potential.
Mention the outcomes you’ve achieved and the tolls you have used to get them. This will paint a clearer picture of the depth and impact of your work and responsibilities.
Provide the name of the employer, your job title and employment dates. Follow this with a brief summary of your position, then use bullet points to detail your main responsibilities and achievements. In addition to outlining where you’ve worked, also highlight your key accomplishments and the progression you’ve made in each role through promotions etc.
Skills section
You can further strengthen your application with a well stocked skills section that lists your strongest attributes. It’s one of the first things hiring managers look at on your CV, as it’s a quick way for them to see if you have the right skills for their role.
Office Clerk roles typically require a blend of both technical (hard) and interpersonal (soft) skills. Impress recruiters by having the right mixture of these competencies.
It doesn’t really matter where you developed these abilities, be it through any professional experience, education, volunteering, or personal projects, as long as they are relevant to the role include them. Excelling in particular areas also positions you as an expert in your field something employers highly value.
When listing your skills, always order them by relevance and importance, starting with those that directly match the employer’s stated requirements.
Skills to show in your CV
- Answering phones and providing general information regarding the company.
- Managing incoming calls and respond to inquiries with professionalism and courtesy.
- Performing data entry tasks accurately and efficiently.
- Maintaining an organised office workspace.
- Having an understanding of basic principles of business, invoices, purchase orders etc.
- Ensuring the confidentiality and secure handling of sensitive information.
Education section
When applying for Office Clerk positions, your education section shows recruiters that you have the necessary qualifications and training needed for the role. It provides recruiters with a clear overview of your academic background and is often a key factor in their hiring decisions.
Before you write anything in it, review the job description to identify any specific educational requirements. This will clearly tell you what the employer’s expectations are.
When listing your qualifications, include the subject or course title, awarding body, and grades achieved. Also, mention the name of the school, college, or university you attended along with the dates you were there.
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